Finance Manager

Finance Manager

Full Time

West Ohio Food Bank

Summary:

The Finance Manager engages in financial analysis in such areas as forecasting, budgeting, cost reduction analysis, and reviewing operational performance. The Finance Manager is also responsible for financial transactions including accounts payable, accounts receivable, payroll, general ledger, and required financial reports at the local, state, and federal level. Posts information to accounting software from such source documents as invoices to customers, cash receipts, and supplier invoices.

 

Essential Duties and Responsibilities include the following.  Other duties may be assigned. 

  • Conducts research, compiles and prepares financial reports; produces monthly balance sheets, income statements, profit and loss statements, quarterly cash flow statements, and budget forecasts.
  • Compiles budget details and prepare budgets in partnership with CEO for board approval.
  • Maintains appropriate internal controls, systems, and procedures to ensure resources support the organization.
  • Prepares financial analyses and data for CEO and Board to track and report financial activities, status of funds, inventory, and capital expenses.
  • Manage funds to maximize return on investment while minimizing risk, and ensuring adequate control structure is in place over the transfer and investment of funds.
  • Reports to CEO on variances from the established budget, and the reasons for those variances.
  • Interpret the organizations financial results to CEO and recommend improvement strategies.
  • Forecast cash flow positions and available funds for investment.
  • Ensure that sufficient funds are available to meet ongoing operational and capital needs.
  • Insures accounts payable, expense reports, and disbursements comply with operating procedures in order to control expenses; communicates procedures to staff members for compliance.
  • Allocates and posts transactions to subsidiary accounts in general ledger and accounting system. 
  • Prepares checks for the appropriate signatures.
  • Reviews financial documents, researches discrepancies and reconciles accounts with general ledger; communicates discrepancies or problems to CEO.
  • Interacts with staff members on payroll issues, processes time off, makes sure proper documentation for withholdings support transactions, enters payroll information into payroll system, verifies payroll registers, reconcile transactions, distributes payroll and handles other confidential materials requiring a good knowledge of payroll and IRS requirements.
  • Ensures all monthly posting is completed in a timely manner. Identifies and compiles outstanding payables and receivables for accrual.
  • Research outstanding transactions. Prepares reports and updates schedules as needed.
  • Completes reports to ensure Director of Programs & Compliance can reconcile bank statements by pooling required documentation.
  • Complete year-end close and audit preparation.
  • Disseminate financial information for grants and government contracts.
  • Comply and submit on time all local, state, and federal government reporting requirements.
  • Process employee enrollment for applicable benefits.
  • For auditing purposes, keeps individual employee files of required documentation detailing deductions for employees’ pay (e.g. United Way contributions, insurance, etc.) that are required for audit review.
  • Provide clerical and administrative support to management as requested.
  • Provides weekly, monthly, and quarterly reports as required.
  • Ensure food safety standards by following the established WOFB and the American Institute of Baking (AIB) standards.
  • Maintains safe, secure, and healthy work environment by following safety practices and policies stated in AIB policy and procedures manuals.


Primarius Duties and Responsibilities

  • Troubleshoot program issues with ECCA as needed for payroll.
  • Work with ECCA software developers to design reports with prior CEO approval for WOFB reporting.

  • Data Entry
  • Assist with the Director of Communications & Public Relations on entering data into the Donor Perfect system as requested.
  • Assist as a back-up for processing agency orders through the Primarius system.
  • Collect, organize, input, and submit volunteer hours ensuring all data is captured correctly for local, state, and federal requirements.
  • Enter volunteer hours into the spreadsheet ensuring all data is captured correctly.
  • Ability to proofread material, perform data-entry, and generate reports as needed.
  • Utilize computerized database systems and various word processing, spreadsheets, and file maintenance programs to enter, store and/or retrieve information.
  • Perform any other duties/responsibilities that may be requested by the CEO or designee and West Ohio Food Bank.
  •  

Education:

Candidate should have a Bachelor's degree in finance or accounting, or equivalent business experience and 3-5 plus years of progressively responsible experience.

 

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Ability to pass alcohol/drug screening and background checks


Knowledge/Skills/Experience:

  • Knowledge of accounting principles and practices.
  • Analysis and reporting of financial data.
  • Proven bookkeeping experience.
  • Solid understanding of basic bookkeeping and accounting payable/receivable principles.
  • Proven ability to calculate, post and manage accounting figures and financial records.
  • Data entry knowledge and skills.
  • Hands-on experience with spreadsheets and proprietary software.
  • Ability to interpret financial and statistical data and assist in development of a budget.
  • Excellent organization, project management, and time management skills with attention to detail and follow through.
  • Customer focused philosophy and proven ability to prioritize, plan and manage multiple tasks and agendas.
  • Excellent relationship building skills with an ability to communicate and work effectively with a variety of internal and external stakeholders.
  • Ability to effectively manage numerous projects simultaneously and work independently.
  • Ability to effectively communicate required standards in a style of coaching and support.
  • Ability to work well with other staff in a collaborative effort to improve efficiencies and effectiveness of the organization.
  • Ability to withhold confidential matters pertaining to WOFB from external stakeholders.
  • Ability to pass alcohol/drug screening and background checks at hire and randomly throughout the year.
  • Receive and maintain ServSafe certification.
  • Advanced Microsoft Office/Excel experience required.
  • Ability to follow standard operating procedures.

 

Physical Demands/Work Environment

Stand for extended periods of time                Work in a very cold environment

Use of hands and manual dexterity               Work in a humid environment

Reach with hands and arms                          Work in a moderately loud environment

Climb and balance                                         Work near moving mechanical parts

Stoop, kneel, crouch or crawl                        Ability to lift 50+ pounds consecutively                   

Sit for extended periods of time                     Ascend/descend flights of stairs

Work inside freezer of – 10 degrees               Climb in/out of trucks, docks and/or forklifts

Work inside cooler of 32 degrees

Additional Info

Job Type : Full-Time

Education Level : Bachelors Degree

Experience Level : Mid to Senior Level

Job Function : Finance

Contact Email : tommie@wofb.org

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